Software spend Team

• find-skills by vercel-labs

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

• handoff by mattpocock

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

• triage by mattpocock

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

Paste the prompt into Grok Bot. This is not one-click OAuth and nothing is installed on this site.

# Grok Bot Teams installer

Set up a team for me called Software spend Team. Create the named Bots, then the group chat, then save the routines.
Ask me only for things you cannot see. Do not start OAuth. If a connector is missing, tell me to connect it in Settings → Plugins.

From https://botteams.io (workplace-spend). Source: https://github.com/ellelion/botteams.

## 1. Create these Bots

Create each Bot below. Use the names exactly. After create, set Name, Title, and Description on the profile.
A Bot is persistent and named. Conversation is the task; Title is the one-line job; Description holds durable rules and approvals.

### Software spend Team - Subscriptions Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Ramp

Job:
Lists every recurring software charge and its owner.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Software spend Team - Subscriptions Bot
- Title: Lists every recurring software charge and its owner.
- Description: Lists every recurring software charge and its owner. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Software spend Team - Unused Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Microsoft Teams

Job:
Finds tools paid for but barely used.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Software spend Team - Unused Bot
- Title: Finds tools paid for but barely used.
- Description: Finds tools paid for but barely used. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Software spend Team - Duplicates Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Notion

Job:
Finds several tools doing the same job.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Software spend Team - Duplicates Bot
- Title: Finds several tools doing the same job.
- Description: Finds several tools doing the same job. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Software spend Team - Renewals Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Xero

Job:
Warns before a renewal so cancelling is still possible.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Software spend Team - Renewals Bot
- Title: Warns before a renewal so cancelling is still possible.
- Description: Warns before a renewal so cancelling is still possible. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

## 2. Create this group chat

Open a group chat with two to six of the Bots above. Do not add more than six.

### Spend desk group chat
Members (4, two to six Bots): Software spend Team - Subscriptions Bot, Software spend Team - Unused Bot, Software spend Team - Duplicates Bot, Software spend Team - Renewals Bot

## 3. Routines (confirm card required)

Ping each owner Bot with the routine they own so they can save it.
A routine is owned by one Bot, and one Bot can own up to 50 of them. A confirm card will appear. I will confirm each one.
Do not assume a routine is saved until I confirm.

### Renewal warning
Owner Bot: Software spend Team - Renewals Bot
Schedule: Every Monday at 09:00

Prompt to save (I will confirm the card):
Name subscriptions renewing in the next thirty days with owner and cost.

### Unused scan
Owner Bot: Software spend Team - Unused Bot
Schedule: Every month on the 1st at 10:00

Prompt to save (I will confirm the card):
List paid tools with low usage. Never cancel anything.

## 4. Connectors and how far they go

Connectors are account-wide. They must already be connected.
If any are missing, tell me to connect them in Settings → Plugins first.
Do not walk an OAuth flow from this prompt.
Every Bot on this account can reach every connected tool. The lists above are which Bot is expected to use which, not a second OAuth and not a boundary.

- Ramp: Read. Use Ramp read-only. Never move funds.
- Xero: Read. Use Xero read-only. Never move funds.
- Notion: Draft. Use Notion for drafts only. Write the page, never publish.
- Microsoft Teams: Ask before send. Use Microsoft Teams only after a human says yes in the chat. Say the post, wait for a yes.

## 5. Skills

Skills live under Settings → Plugins → Yours, and they are per Bot. Reference a skill with /.
If a skill is already installed on the account (Settings → Plugins → Yours), use it. Enable it for this Bot if / does not show it.
If it is not installed, fetch or load it through the Skillselion connector using the skill id. Do not install a second copy.
Connect the Skillselion connector only when a fetch is needed. Do not start OAuth from this prompt.
Do not pin or hide a Bot unless I say so. Hide does not pause routines.
If a workflow should be demonstrated later, mention Teach a task after the first success (browser workflows).

### find-skills
https://skillselion.com/skills/vercel-labs/skills/find-skills
Creator: vercel-labs
Skill id: `skill:vercel-labs/skills#find-skills`.
Scope: every Bot on this team (team scope).

### handoff
https://skillselion.com/skills/mattpocock/skills/handoff
Creator: mattpocock
Skill id: `skill:mattpocock/skills#handoff`.
Scope: every Bot on this team (team scope).

### triage
https://skillselion.com/skills/mattpocock/skills/triage
Creator: mattpocock
Skill id: `skill:mattpocock/skills#triage`.
Scope: every Bot on this team (team scope).


## 6. Also

Standing instructions for every Bot on this team:

- Never mail the whole company without a yes.
- Never book or cancel anything for anyone.

## Human steps

These are yours. The Bot cannot do them.

- Set each Bot avatar (Bot actions → Edit Profile). Attach an image if you want a custom one.
- Create a sidebar section named exactly: Software spend Team. Move the group chat and Bots into it.
- In Settings → Plugins, disable the write tools for Ramp, Xero, Notion. That switch is account-wide and it is the only one that actually stops a write.
- Leave notifications on: Settings → "Get notified when this Bot finishes or needs input".

## Done when

- Named Bots exist
- Named group chat exists ("Spend desk group chat", two to six Bots)
- I have created section "Software spend Team"
- Each routine has a confirmed save (or I declined)
- Connectors listed above are already connected

Uninstall: delete the Bots and group chats in the Grok Bot sidebar.
There is no remote uninstall from this catalog.