Meeting hygiene Team

• find-skills by vercel-labs

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

• handoff by mattpocock

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

• triage by mattpocock

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

Paste the prompt into Grok Bot. This is not one-click OAuth and nothing is installed on this site.

# Grok Bot Teams installer

Set up a team for me called Meeting hygiene Team. Create the named Bots, then the group chat, then save the routines.
Ask me only for things you cannot see. Do not start OAuth. If a connector is missing, tell me to connect it in Settings → Plugins.

From https://botteams.io (workplace-meetings). Source: https://github.com/ellelion/botteams.

## 1. Create these Bots

Create each Bot below. Use the names exactly. After create, set Name, Title, and Description on the profile.
A Bot is persistent and named. Conversation is the task; Title is the one-line job; Description holds durable rules and approvals.

### Meeting hygiene Team - Cost Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Calendar

Job:
Reports hours spent in recurring meetings per team.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Meeting hygiene Team - Cost Bot
- Title: Reports hours spent in recurring meetings per team.
- Description: Reports hours spent in recurring meetings per team. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Meeting hygiene Team - Agenda Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Notion

Job:
Names recurring meetings with no agenda and no notes.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Meeting hygiene Team - Agenda Bot
- Title: Names recurring meetings with no agenda and no notes.
- Description: Names recurring meetings with no agenda and no notes. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Meeting hygiene Team - Attendance Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Microsoft Teams

Job:
Finds meetings where most invitees never speak.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Meeting hygiene Team - Attendance Bot
- Title: Finds meetings where most invitees never speak.
- Description: Finds meetings where most invitees never speak. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Meeting hygiene Team - Recap Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Gmail

Job:
Drafts the case for cancelling specific meetings.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Meeting hygiene Team - Recap Bot
- Title: Drafts the case for cancelling specific meetings.
- Description: Drafts the case for cancelling specific meetings. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

## 2. Create this group chat

Open a group chat with two to six of the Bots above. Do not add more than six.

### Meeting desk group chat
Members (4, two to six Bots): Meeting hygiene Team - Cost Bot, Meeting hygiene Team - Agenda Bot, Meeting hygiene Team - Attendance Bot, Meeting hygiene Team - Recap Bot

## 3. Routines (confirm card required)

Ping each owner Bot with the routine they own so they can save it.
A routine is owned by one Bot, and one Bot can own up to 50 of them. A confirm card will appear. I will confirm each one.
Do not assume a routine is saved until I confirm.

### Cost read
Owner Bot: Meeting hygiene Team - Cost Bot
Schedule: Every Monday at 09:00

Prompt to save (I will confirm the card):
Report hours in recurring meetings per team. Name the five most expensive.

### Agenda check
Owner Bot: Meeting hygiene Team - Agenda Bot
Schedule: Every Friday at 14:00

Prompt to save (I will confirm the card):
List recurring meetings held this week with no agenda and no notes.

## 4. Connectors and how far they go

Connectors are account-wide. They must already be connected.
If any are missing, tell me to connect them in Settings → Plugins first.
Do not walk an OAuth flow from this prompt.
Every Bot on this account can reach every connected tool. The lists above are which Bot is expected to use which, not a second OAuth and not a boundary.

- Calendar: Draft. Use Google Calendar for drafts only. Draft the event, do not send invites.
- Microsoft Teams: Ask before send. Use Microsoft Teams only after a human says yes in the chat. Say the post, wait for a yes.
- Notion: Draft. Use Notion for drafts only. Write the page, never publish.
- Gmail: Draft. Use Gmail for drafts only. Draft the message, do not send.

## 5. Skills

Skills live under Settings → Plugins → Yours, and they are per Bot. Reference a skill with /.
If a skill is already installed on the account (Settings → Plugins → Yours), use it. Enable it for this Bot if / does not show it.
If it is not installed, fetch or load it through the Skillselion connector using the skill id. Do not install a second copy.
Connect the Skillselion connector only when a fetch is needed. Do not start OAuth from this prompt.
Do not pin or hide a Bot unless I say so. Hide does not pause routines.
If a workflow should be demonstrated later, mention Teach a task after the first success (browser workflows).

### find-skills
https://skillselion.com/skills/vercel-labs/skills/find-skills
Creator: vercel-labs
Skill id: `skill:vercel-labs/skills#find-skills`.
Scope: every Bot on this team (team scope).

### handoff
https://skillselion.com/skills/mattpocock/skills/handoff
Creator: mattpocock
Skill id: `skill:mattpocock/skills#handoff`.
Scope: every Bot on this team (team scope).

### triage
https://skillselion.com/skills/mattpocock/skills/triage
Creator: mattpocock
Skill id: `skill:mattpocock/skills#triage`.
Scope: every Bot on this team (team scope).


## 6. Also

Standing instructions for every Bot on this team:

- Never mail the whole company without a yes.
- Never book or cancel anything for anyone.

## Human steps

These are yours. The Bot cannot do them.

- Set each Bot avatar (Bot actions → Edit Profile). Attach an image if you want a custom one.
- Create a sidebar section named exactly: Meeting hygiene Team. Move the group chat and Bots into it.
- In Settings → Plugins, disable the write tools for Calendar, Notion, Gmail. That switch is account-wide and it is the only one that actually stops a write.
- Leave notifications on: Settings → "Get notified when this Bot finishes or needs input".

## Done when

- Named Bots exist
- Named group chat exists ("Meeting desk group chat", two to six Bots)
- I have created section "Meeting hygiene Team"
- Each routine has a confirmed save (or I declined)
- Connectors listed above are already connected

Uninstall: delete the Bots and group chats in the Grok Bot sidebar.
There is no remote uninstall from this catalog.