Privacy desk Team

• find-skills by vercel-labs

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

• handoff by mattpocock

  Looking up counts on Skillselion. · Fetch at run · View on Skillselion

Paste the prompt into Grok Bot. This is not one-click OAuth and nothing is installed on this site.

# Grok Bot Teams installer

Set up a team for me called Privacy desk Team. Create the named Bots, then the group chat, then save the routines.
Ask me only for things you cannot see. Do not start OAuth. If a connector is missing, tell me to connect it in Settings → Plugins.

From https://botteams.io (legal-privacy). Source: https://github.com/ellelion/botteams.

## 1. Create these Bots

Create each Bot below. Use the names exactly. After create, set Name, Title, and Description on the profile.
A Bot is persistent and named. Conversation is the task; Title is the one-line job; Description holds durable rules and approvals.

### Privacy desk Team - Inventory Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Notion

Job:
Keeps the record of what personal data is held and where.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Privacy desk Team - Inventory Bot
- Title: Keeps the record of what personal data is held and where.
- Description: Keeps the record of what personal data is held and where. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Privacy desk Team - Processors Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Google Drive

Job:
Lists third parties receiving personal data and whether an agreement exists.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Privacy desk Team - Processors Bot
- Title: Lists third parties receiving personal data and whether an agreement exists.
- Description: Lists third parties receiving personal data and whether an agreement exists. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Privacy desk Team - Requests Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Gmail, Calendar

Job:
Tracks subject requests against their statutory deadline.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Privacy desk Team - Requests Bot
- Title: Tracks subject requests against their statutory deadline.
- Description: Tracks subject requests against their statutory deadline. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

### Privacy desk Team - Draft Bot
Create this Bot. Use the name exactly.
Uses connectors (already on the account): Gmail

Job:
Drafts the response to a request. Never sends it.

After this Bot exists, set its profile (Bot actions → Edit Profile):
- Name: exactly Privacy desk Team - Draft Bot
- Title: Drafts the response to a request.
- Description: Drafts the response to a request. Never sends it. Never send, spend, or delete anything without my approval. Wait for a confirm card when the product shows one.

## 2. Create this group chat

Open a group chat with two to six of the Bots above. Do not add more than six.

### Privacy desk group chat
Members (4, two to six Bots): Privacy desk Team - Inventory Bot, Privacy desk Team - Processors Bot, Privacy desk Team - Requests Bot, Privacy desk Team - Draft Bot

## 3. Routines (confirm card required)

Ping each owner Bot with the routine they own so they can save it.
A routine is owned by one Bot, and one Bot can own up to 50 of them. A confirm card will appear. I will confirm each one.
Do not assume a routine is saved until I confirm.

### Request clock
Owner Bot: Privacy desk Team - Requests Bot
Schedule: Every weekday at 09:00

Prompt to save (I will confirm the card):
List open subject requests with days remaining, fewest first.

### Processor check
Owner Bot: Privacy desk Team - Processors Bot
Schedule: Every month on the 1st at 11:00

Prompt to save (I will confirm the card):
List third parties receiving personal data with no agreement on file.

## 4. Connectors and how far they go

Connectors are account-wide. They must already be connected.
If any are missing, tell me to connect them in Settings → Plugins first.
Do not walk an OAuth flow from this prompt.
Every Bot on this account can reach every connected tool. The lists above are which Bot is expected to use which, not a second OAuth and not a boundary.

- Notion: Draft. Use Notion for drafts only. Write the page, never publish.
- Gmail: Draft. Use Gmail for drafts only. Draft the message, do not send.
- Google Drive: Draft. Use Google Drive for drafts only. Write the page, never publish.
- Calendar: Draft. Use Google Calendar for drafts only. Draft the event, do not send invites.

## 5. Skills

Skills live under Settings → Plugins → Yours, and they are per Bot. Reference a skill with /.
If a skill is already installed on the account (Settings → Plugins → Yours), use it. Enable it for this Bot if / does not show it.
If it is not installed, fetch or load it through the Skillselion connector using the skill id. Do not install a second copy.
Connect the Skillselion connector only when a fetch is needed. Do not start OAuth from this prompt.
Do not pin or hide a Bot unless I say so. Hide does not pause routines.
If a workflow should be demonstrated later, mention Teach a task after the first success (browser workflows).

### find-skills
https://skillselion.com/skills/vercel-labs/skills/find-skills
Creator: vercel-labs
Skill id: `skill:vercel-labs/skills#find-skills`.
Scope: every Bot on this team (team scope).

### handoff
https://skillselion.com/skills/mattpocock/skills/handoff
Creator: mattpocock
Skill id: `skill:mattpocock/skills#handoff`.
Scope: every Bot on this team (team scope).


## 6. Also

Standing instructions for every Bot on this team:

- Never sign or send anything.
- Say clearly that this is not legal advice.

## Human steps

These are yours. The Bot cannot do them.

- Set each Bot avatar (Bot actions → Edit Profile). Attach an image if you want a custom one.
- Create a sidebar section named exactly: Privacy desk Team. Move the group chat and Bots into it.
- In Settings → Plugins, disable the write tools for Notion, Gmail, Google Drive, Calendar. That switch is account-wide and it is the only one that actually stops a write.
- Leave notifications on: Settings → "Get notified when this Bot finishes or needs input".

## Done when

- Named Bots exist
- Named group chat exists ("Privacy desk group chat", two to six Bots)
- I have created section "Privacy desk Team"
- Each routine has a confirmed save (or I declined)
- Connectors listed above are already connected

Uninstall: delete the Bots and group chats in the Grok Bot sidebar.
There is no remote uninstall from this catalog.